Registration to the police
According to Vietnamese law, all participants to an international event have to register to the police. We would kindly request all participants to send us a passport photo for this purpose.
VISA Procedure
Visitors to Vietnam must obtain a Vietnam visa from either one of Vietnam Embassies or a Consulate office worldwide or on arrival, unless they come from one of the visa-exempt countries. All visitors must hold a passport valid at least for 6 months.
Visa exempt countries
Most nationalities require a visa to enter Vietnam. Exceptions are:
- Citizens of the following countries may enter Vietnam for 30 days without a visa: Indonesia, Laos, Malaysia, Singapore and Thailand, Cambodia.
- Citizens of the Philippines may enter Vietnam for 21 days without a visa.
- Citizens of the following countries may enter Vietnam for 15 days without a visa: Japan, South Korea, Denmark, Finland, Norway, Sweden, Britain, France, Germany, Spain, Italy, Korea (republic), Belarus, and Russia.
Apart from these above exemptions, visitors must have Vietnam visa before entering Vietnam.
There are two ways / types to obtain Vietnam visa before entering Vietnam
Vietnam visa obtained from any Vietnam Embassy or Consulate office worldwide
The general visitor visa is valid for 30 days and can be extended if required. When your registration for participating in the conference and/or its associated events is confirmed, the Organising Committee will send you an invitation letter so that you can use it to apply for Vietnam visa via Vietnam Embassy or Consulate in your country. Visa stamp fees are directly paid by applicants to Vietnam Embassy or Consulate. Please contact Vietnam Embassy or Consulate office near where you live one month at the latest prior to your scheduled arrival date.
Vietnam visa-upon-arrival (to be processed by Local Travel Agent in Vietnam, authorised by VSIB2019)
If there is no Vietnam Embassy or Consulate in your country, or you wish to obtain Vietnam visa on arrival, the Organising Committee will arrange paperwork for you to obtain Vietnam visa on arrival (visa-on-arrival-approval-arrangement fee applied). Ordinary passport holders can request for visa support via the website and be provided a visa-on-arrival approval letter issued by Vietnam Immigration Department. With the letter, visitor can get on board to fly to Vietnam. Upon arrival at indicated international airport in Vietnam (e.g. Tan Son Nhat Airport in Ho Chi Minh City, Da Nang airport or Noi Bai international airport in Hanoi), visitor shows a copy of the approval letter + original passport + 1 immigration form + 2 photos plus visa stamp fee (paid by applicants directly to the arrival airport’s Immigration desk) to get visa stamped on your passport on arrival.
In urgent cases, please contact VSIB2019's secretariat two weeks at the latest prior to your scheduled arrival date and provide the following information:
1) Full name on passport
2) Passport number
3) Date of birth
4) Nationality
5) Date of arrival
6) Planned flight number and time
7) Your email address
8) Required visa type.
* Make sure that you have your passport, that your passport is still valid for six months and contains two white pages.
Visa procedure for some exceptional nationalities
According to regulation of Vietnam Immigration Office, for the passport holders of some exceptional nationalities, the paperwork required for Vietnam visa application will be different and more complicated than the ordinary nationalities. A process of some recommendation letters from the Government Bodies (that grant auspices for the VSIB2019's organiser) will be required by Vietnam Immigration Office for the visa application. After that, an approval letter from Vietnam Immigration Office will be issued so that visitor can use it to obtain visa on arrival. Visitor will be sent a copy of that approval letter to get on the flight to Vietnam and will obtain Vietnam visa at the Immigration counter at the airport. The procedure to obtain Vietnam visa at the airport is the same to the ordinary passport holders, as indicated above.
List of some exceptional nationalities are as follows:
- Afghanistan
- Bangladesh
- Cameroon
- Congo
- Ghana
- Iran
- Iraq
- Kenya
- Mozambique
- Nigeria
- Pakistan
- Sri Lanka
- Syria
- Tunisia
- Turkey
Passport holders of these exceptional nationalities are advised to contact the VSIB2019's secretary as soon as possible and no later than 30 days prior to the event for visa procedure for more details. The processing fee might be higher than that applied for ordinary passport holders, depending on nationalities, time of receiving visa support request.
If you are ordinary passport holders, please select one of two ways as per your preference to book arrangement to obtain Vietnam visa to participate in the VSIB2019 Symposium.
Vietnam visa via Embassy or Consulate
An invitation letter will be sent to you so that you use to apply for visa in person or by post with the Vietnam Embassy or Consulate in your country. Visa stamp fees are paid by applicants directly to Vietnam Embassy or Consulate as per their cost regulation.
Visa on arrival
A pre-approval letter issued by the Vietnam Immigration Department will be arranged and sent to you before your travelling. You will take a copy of the letter + your original passport + 2 photos plus visa stamp fee (paid by applicants directly to the arrival airport’s Immigration desk) to get visa stamped on your passport on arrival.
Visa services:
Check if you need a Visa to Vietnam, and further information:
https://lanhsuvietnam.gov.vn/Lists/BaiViet/B%C3%A0i%20vi%E1%BA%BFt/DispForm.aspx?List=dc7c7d75-6a32-4215-afeb-47d4bee70eee&ID=306
Outside Vietnam foreigners who want to enter Vietnam can personally apply for E-visa or through the inviting/guaranteeing agencies and organizations:
https://evisa.xuatnhapcanh.gov.vn/web/guest/trang-chu-ttdt
We have an agreement with a travel agency which can help you to get Visa on arrival. Please contact them with the code "VSIB2019"
visa@thiencamtravel.vn or sm@thiencamtravel.vn | Daisy Tran (Ms.)
For further details of visa please visit this link Vietnam visa on arrival
